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		<title>Reverse Discrimination? EEOC Allows Bias in Favor of People With Disabilities, Older Workers</title>
		<link>http://www.diversityinc.com/legal-issues/reverse-discrimination-eeoc-allows-bias-in-favor-of-people-with-disabilities-older-workers/</link>
		<comments>http://www.diversityinc.com/legal-issues/reverse-discrimination-eeoc-allows-bias-in-favor-of-people-with-disabilities-older-workers/#comments</comments>
		<pubDate>Mon, 07 Jan 2013 14:01:04 +0000</pubDate>
		<dc:creator>Bob Gregg</dc:creator>
				<category><![CDATA[Legal Issues]]></category>
		<category><![CDATA[age discrimination]]></category>
		<category><![CDATA[discrimination]]></category>
		<category><![CDATA[EEOC]]></category>
		<category><![CDATA[FMLA]]></category>
		<category><![CDATA[legal]]></category>
		<category><![CDATA[people with disabilities]]></category>

		<guid isPermaLink="false">http://www.diversityinc.com/?p=23393</guid>
		<description><![CDATA[<p>An EEOC discussion letter states that the ADA and ADEA cover only one-way discrimination; they do not cover those without disabilities or the more youthful.</p><p>The post <a href="http://www.diversityinc.com/legal-issues/reverse-discrimination-eeoc-allows-bias-in-favor-of-people-with-disabilities-older-workers/">Reverse Discrimination? EEOC Allows Bias in Favor of People With Disabilities, Older Workers</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></description>
				<content:encoded><![CDATA[<p><a href="http://www.diversityinc.com/legal-issues/is-eeoc-allowing-discrimination-against-older-workers-people-with-disabilities/attachment/legaldisability310x194/" rel="attachment wp-att-23401"><img class="alignleft size-full wp-image-23401" title="Is EEOC Allowing Discrimination Against Older Workers, People With Disabilities?" src="http://www.diversityinc.com/wp-content/uploads/2013/01/LegalDisability310x194.jpg" alt="Is EEOC Allowing Discrimination Against Older Workers, People With Disabilities?" width="310" height="194" /></a><em>By Bob Gregg</em></p>
<p><strong>EEOC states that employers can discriminate in favor of people with disabilities or older workers</strong>. <a title="What is an Equal Employment Opportunity Commission discussion letter?" href="http://www.eeoc.gov/eeoc/foia/letters/2012/ada_adea_hiring_practices.html" target="_blank">An Equal Employment Opportunity Commission discussion letter</a> states that nothing in the <a title="Americans with Disabilities Act Website" href="http://www.ada.gov/" target="_blank">Americans With Disabilities Act</a> (ADA) or the <a title="The Age Discrimination in Employment Act of 1967" href="http://www.eeoc.gov/laws/statutes/adea.cfm" target="_blank">Age Discrimination in Employment Act</a> (ADEA) prohibits an employer from hiring only people with disabilities, or people over 40, or from discriminating against people somewhat over 40 in favor of people even older. The language of these laws cover only one-way discrimination; they do not cover those without disabilities or the more youthful. This is different from the other EEOC laws, which prohibit discrimination against any race, any religion, any national origin and both genders, equally; one cannot discriminate in favor of one over another. Employers should be cautious about any reliance upon this EEOC letter. It will only apply if the rejected party’s complaint is limited solely to being of a younger age or not having a disability. The moment the plaintiff claims that a preference for a person with a disability or an older person led to rejection of qualified people of a different race, sex, national origin, etc., then the EEOC will likely see a viable discrimination case. So the letter probably has only a very limited real-life application.</p>
<p><strong>Age Discrimination </strong></p>
<p><strong>“He’s going to leave here at 62, and I’ll see to it!” </strong>It is difficult to defend an age-discrimination case when the discharged employee’s manager has made comments like the above. The manager also stated, “He’s been here long enough and he ought to go on Social Security.” The manager claimed the employee was terminated for poor performance. However, the court found that her overt statements about age undermined the poor-performance defense. <a title="Hale v. ABF Freight System, Inc." href="http://archive.recapthelaw.org/tned/57945/" target="_blank"><em>Hale v. ABF Freight System, Inc. </em></a>(6th Cir., 2012). A message from this case is that even if there might have been a performance problem, a manager can destroy any defense of a case by unwise, prejudicial statements. These may be made in angry frustration over real poor performance, but will overshadow any performance issue and lose the case.</p>
<p><strong>Six-and-a-half years makes a difference</strong>. The ADEA protects older workers and applicants, including those older than others within the over-40 group. However, the courts recognize “approximately the same” age. Thus, a 60-year-old cannot effectively claim it was age discrimination to hire a 58-year-old, because they are approximately equal in age. The 6th Circuit has adopted a six-year range. A 57-year-old tech-college employee was fired and replaced by a 51-year-old. The employer argued that the case should be dismissed under the six-year “approximately the same” age rule. However, the court found a six-and-a-half-year age difference and ruled that there was enough difference in age to allow a <em>prima facie </em>ADEA case. <a title="Blizzard v. Marion Tech College" href="http://caselaw.findlaw.com/us-6th-circuit/1614346.html" target="_blank"><em>Blizzard v. Marion Tech College </em></a>(6th Cir., 2012).</p>
<p><strong>Disability Discrimination</strong></p>
<p><strong>$4.85 million settlement due to discriminatory leave policy</strong>. A trucking company’s leave practice automatically terminated anyone unable to return to work after 12 weeks of medical leave, regardless of reason. This conformed with the <a title="Compliance Assistance By Law - The Family and Medical Leave Act " href="http://www.dol.gov/compliance/laws/comp-fmla.htm#.UOdparSFzHQ" target="_blank">Family and Medical Leave Act</a> but violated the ADA, which requires consideration of a “reasonable amount of leave.” The EEOC brought suit due to the failure to consider disability exceptions to a rigid policy. In addition to the money, the settlement also included revision of policies, training of supervisors and employees, and appointment of a monitor—at company expense—to assure ADA compliance. <em><a title="Company will pay $4.85 million to settle disability bias case" href="http://www.manufacturingweekly.com/company-will-pay-4-85-million-to-settle-disability-bias-case/" target="_blank">EEOC v. Interstate Distributor Co.</a> </em>(D. Col., 2012). [For years the courts have ruled that the FMLA and ADA have different requirements, and simply allowing the 12 weeks for FMLA is not sufficient for ADA compliance. The courts have also routinely found fault with rigid leave policies and “no fault” (no excuse) attendance discharge policies which do not allow the interactive consideration process required by the ADA.]</p>
<p><strong>Family and Medical Leave Act </strong></p>
<p><strong>School district has burden of proving that teachers did not work enough hours</strong>. A teacher was denied tenure at the end of his probationary period, though he received the highest possible ratings in almost all evaluation areas. The downfall was the “excessive absence” due to gall bladder surgery in the months before. He sued, claiming FMLA retaliation. The district defended by claiming the teacher had not worked the 1,250 hours <a title="FMLA: What Employers Need to Know" href="http://www.diversityinc.com/diversity-management/fmla-what-employers-need-to-know/">necessary to be covered by FMLA</a>—he was three hours short. However, he claimed to have regularly worked an hour a day outside of normal hours on items integral to teaching—preparing lessons, materials, etc. The court found that under the FMLA, the employer has the burden to “clearly demonstrate” that an employee did not work enough hours to be eligible. The court recognized that teachers often devote extra time “outside the contract negotiated hours.” Since the school district could not prove otherwise, the court found in favor of the teacher on the hours issue. <a title="Is Work From Home Counted in Determining FMLA Eligibility?" href="http://www.jdsupra.com/legalnews/is-work-from-home-counted-in-determining-35650/" target="_blank"><em>Donnelly v. Greenburgh Central School Dist. </em></a>(2nd Cir., 2012).</p>
<p><em>Bob Gregg, a partner in Boardman &amp; Clark LLP, shares his roundup of diversity-related legal issues. He can be reached at <a title="contact Bob Gregg" href="mailto:rgregg@boardmanclark.com">rgregg@boardmanclark.com</a></em></p>
<span id="pty_trigger"></span><p>The post <a href="http://www.diversityinc.com/legal-issues/reverse-discrimination-eeoc-allows-bias-in-favor-of-people-with-disabilities-older-workers/">Reverse Discrimination? EEOC Allows Bias in Favor of People With Disabilities, Older Workers</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></content:encoded>
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		<title>Racial Discrimination: Black Employee Fired After Being Called the N-Word</title>
		<link>http://www.diversityinc.com/legal-issues/racial-discrimination-black-employee-fired-after-being-called-the-n-word/</link>
		<comments>http://www.diversityinc.com/legal-issues/racial-discrimination-black-employee-fired-after-being-called-the-n-word/#comments</comments>
		<pubDate>Wed, 15 Aug 2012 13:45:44 +0000</pubDate>
		<dc:creator>Bob Gregg</dc:creator>
				<category><![CDATA[Legal Issues]]></category>
		<category><![CDATA[ADA]]></category>
		<category><![CDATA[Bob Gregg]]></category>
		<category><![CDATA[disability]]></category>
		<category><![CDATA[discrimination]]></category>
		<category><![CDATA[Featured]]></category>
		<category><![CDATA[FMLA]]></category>
		<category><![CDATA[legal]]></category>
		<category><![CDATA[racism]]></category>
		<category><![CDATA[religion]]></category>

		<guid isPermaLink="false">http://diversityinc.com/?p=15558</guid>
		<description><![CDATA[<p>See how this employee’s firing was justified, and read other cases on racial discrimination, religion, disability and FMLA.</p><p>The post <a href="http://www.diversityinc.com/legal-issues/racial-discrimination-black-employee-fired-after-being-called-the-n-word/">Racial Discrimination: Black Employee Fired After Being Called the N-Word</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></description>
				<content:encoded><![CDATA[<p>&nbsp;</p>
<p align="left"><strong><span style="text-decoration: underline;"><a href="http://diversityinc.com/medialib/uploads/2012/03/legalgavel2.jpg"><img class="alignleft  wp-image-15559" title="Racial Discrimination Court Cases: Black Employee Fired After Being Called the N-Word" src="http://diversityinc.com/medialib/uploads/2012/03/legalgavel2-366x244.jpg" alt="Racial Discrimination Court Cases: Black Employee Fired After Being Called the N-Word" width="200" height="133" /></a>Racial Discrimination</span></strong></p>
<p align="left"><strong>Racial names do not justify slapping customer.</strong> A white customer suspected of shoplifting was escorted to a security area for questioning. The customer’s white friend then barged into the area, cursing at the store employees, one of whom was Black. She used the N-word toward the Black store employee, who reacted by slapping the verbally abusive customer in the face. The police were called and both customers were arrested. The store then fired the employee for having slapped the customer, in violation of its no-violence policy and no-physical-contact-with-customers policy. The fired employee filed a Title VII <a href="http://diversityinc.com/legal-issues/white-employee-wins-racial-discrimination-lawsuit/">race-discrimination case</a>, alleging that Kmart was promoting a racially hostile environment and “ratifying hate speech” by firing the victim of harassment. The court ruled against the employee. The customer’s behavior was clearly harassing and improper. However, the store took prompt action to have the police remove the offender. The company had policies on how to deal with customers for these situations and how to raise complaints without escalating a situation. Slapping a customer was against policy and not warranted by a verbal situation. The employee’s escalation to the physical level was unwarranted and justified discharge. <em>Lee v. Kmart Corp.</em> (D. Minn., 2012).  For more on the discrimination and the N-word, read <a href="http://diversityinc.com/lgbt/john-amaechi-hate-speech-goes-beyond-the-n-and-f-words/">NBA Star John Amaechi: Hate Speech Goes Beyond N- and F-Words</a>.</p>
<p align="left"><strong>Hostile supervisor loses discharge case.</strong> A Cuban-born manager filed national-origin and race-discrimination cases under Title VII and 42 U.S. Code §1981 after he was discharged. The evidence showed that the manager’s employees filed complaints about his supervisory behaviors. The evidence was that he yelled and swore at employees, used a “brutal and belittling manner,” demeaned them as they were dealing with customers, and generally “created a <a href="http://diversityinc.com/legal-issues/bullies/">fearful environment</a>.” When human resources met with him about these concerns, the manager refused to acknowledge any of the issues and expressed that he would not change his management style. He was fired as a result. The court found valid reason for the discharge and no evidence of any similarly situated non-Latino manager. The only other managers who were cautioned about rough supervisory behaviors had immediately recognized issues, expressed a sincere interest in change and corrected the behaviors, instead of digging in their heels and refusing to acknowledge the concerns. The manager’s case was dismissed. <em>Martinez v. W.W. Granger, Inc.</em> (8th Cir., 2012).</p>
<p><strong><span style="text-decoration: underline;">Religious Discrimination</span></strong></p>
<p align="left"><strong>Proselytizing judge loses case.</strong> A Michigan State Court administrator filed a complaint about the chief district judge’s use of the courtroom to <a href="http://diversityinc.com/ask-the-white-guy/white-guys-response-to-proselytizing-religious-fundamentalist/">proselytize</a>. She alleged that he used his judicial position and authority to promote his particular religious beliefs, in violation of the Constitution. The judge then fired the administrator. She sued. The federal court jury awarded $734,000 in economic, compensatory and punitive damages. The appellate court confirmed the verdict, plus attorney fees. It found that the administrator’s complaint was clearly constitutionally protected; it addressed a matter of serious public concern. The chief district judge’s actions were clearly retaliatory against a citizen’s right to freely speak out against a government official’s alleged violations of the Constitution. <em>Pucci v. Somers</em> (E.D. Mich., 2012).</p>
<p align="left"><strong><span style="text-decoration: underline;">Disability Discrimination</span></strong></p>
<p align="left"><strong>Essential function can depend on number of other employees to bear the burden.</strong> A nurse suffered a stroke. She rehabilitated enough to return to work, but not full time. She could work limited hours with no on-call duties. This meant the other nurses had to put in extra duty hours and pull more frequent on-call nights, weekends and holidays. The nurse could not provide a return-to-full-time estimate and was ultimately terminated for inability to meet the essential scheduling requirements. She filed an <a href="http://diversityinc.com/legal-issues/obesity-is-a-disability-says-eeoc/">ADA case</a> and lost. There was no duty to convert a full-time job to part time. The court ruled that “A job function may be considered essential by virtue of the limited number of employees available to perform the work.” The ADA does not require accommodation by shifting essential functions and extra burden onto others. <em>Azzam v. Baptist Healthcare Affiliates, Inc.</em> (W.D. KY, 2012).</p>
<p align="left"><strong>TSA immune from most employment suits.</strong> A diabetic Transportation Security Administration employee had a foot infection, took leave and returned with a fitness-for-all-duties doctor’s certification. His TSA supervisor refused to let him return because he “was too much of a <a href="http://diversityinc.com/disability/myth-busting-hiring-workers-with-disabilities/">liability</a>.” He then, with EEOC support, sued under the Rehabilitation Act. The court dismissed the case. It ruled that the legislation creating TSA exempted the agency from liability under the Rehabilitation Act, FLSA, ADEA and several other employment laws. The court made a broad interpretation of the general clause in the Act giving TSA the power to set and enforce its employment standards &#8220;notwithstanding any other provision of law.&#8221; National security overrides all other interests. <em>Field v. Napolitano</em> (1st Cir., 2011).</p>
<p><strong><span style="text-decoration: underline;">Family and Medical Leave Act</span></strong></p>
<p align="left"><strong>Double damages for failure to give proper notice of change in FMLA policy.</strong> A company had an FMLA policy, providing 12 weeks per calendar year. So each January 1, there was a fresh 12 weeks available. It then changed to a “rolling” method, giving 12 weeks’ leave in a 12-month period measured back from the current usage. It did not send notice to employees about this change. In April, a 36-year employee requested and was granted FMLA. He had taken FMLA the prior calendar year as well. The company terminated the employment a month prior to his expected return because it now counted the prior year’s FMLA (pre-January 1) as part of the use in the past rolling 12 months. The effect was not only loss of a job; it also cut him off from retirement benefits he would have had in just two more years. In the FMLA suit, the court found bad faith on the part of the employer. It could not hold employees to a new policy that had not been communicated to them. (The <a href="http://diversityinc.com/legal-issues/fmla-what-employers-need-to-know/">FMLA</a> generally requires a 60-day written notice of policy changes before they become effective.) The company’s actions were like springing a trap door without warning. The bad-faith interference with FMLA rights warranted double damages, an adjustment of the discharge date by two years to create eligibility for retirement benefits, and attorney fees, for a total of over $400,000. <em>Thom v. American Standard, Inc.</em> (6th Cir., 2012).</p>
<p align="left"><a href="http://diversityinc.com/topic/legal-issues/">Click here to read more court cases on diversity legal issues</a>.</p>
<p align="left"><em>Bob Gregg, a partner in </em><em>Boardman &amp; Clark LLP</em><em>,</em><em> shares his roundup of diversity-related legal issues. He can be reached at <a href="mailto:rgregg@boardmanlawfirm.com" target="_blank">rgregg@boardmanlawfirm.com</a>.</em></p>
<p>&nbsp;</p>
<span id="pty_trigger"></span><p>The post <a href="http://www.diversityinc.com/legal-issues/racial-discrimination-black-employee-fired-after-being-called-the-n-word/">Racial Discrimination: Black Employee Fired After Being Called the N-Word</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></content:encoded>
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		<title>Workplace Diversity: 5 Legal Challenges of Work/Life Programs</title>
		<link>http://www.diversityinc.com/diversity-management/workplace-diversity-5-legal-challenges-worklife-programs/</link>
		<comments>http://www.diversityinc.com/diversity-management/workplace-diversity-5-legal-challenges-worklife-programs/#comments</comments>
		<pubDate>Tue, 22 May 2012 13:14:45 +0000</pubDate>
		<dc:creator>the Editors of DiversityInc</dc:creator>
				<category><![CDATA[Diversity & Inclusion]]></category>
		<category><![CDATA[Diversity Management]]></category>
		<category><![CDATA[ADA]]></category>
		<category><![CDATA[diversity management]]></category>
		<category><![CDATA[FMLA]]></category>
		<category><![CDATA[Jackson Lewis]]></category>
		<category><![CDATA[John M. Bryson II]]></category>
		<category><![CDATA[legal issues]]></category>
		<category><![CDATA[Weldom Latham]]></category>
		<category><![CDATA[work/life]]></category>
		<category><![CDATA[workplace diversity]]></category>

		<guid isPermaLink="false">http://diversityinc.com/?p=17361</guid>
		<description><![CDATA[<p>Workplace diversity includes work/life, but can offering employees flexibility and other benefits get you in trouble? Here are the pitfalls to avoid.</p><p>The post <a href="http://www.diversityinc.com/diversity-management/workplace-diversity-5-legal-challenges-worklife-programs/">Workplace Diversity: 5 Legal Challenges of Work/Life Programs</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></description>
				<content:encoded><![CDATA[<p><img class="alignleft" src="http://www.diversityinc.com/wp-content/uploads/2012/11/workplaceDiversity310x194.jpg" alt="" width="310" height="194" /><a href="http://diversityincbestpractices.com/" target="_blank">Workplace Diversity</a>  includes work/life, but can offering employees flexibility and other benefits <a href="http://diversityinc.com/topic/legal-issues/" target="_blank">get you in trouble</a>? What are the pitfalls you need to avoid?</p>
<p>In an era defined by an escalating “war for talent,” many employers are providing their workforces an environment that allows employees to better balance the competing <a href="http://diversityinc.com/leadership/pwcs-maria-castanon-moats-tells-her-story-of-career-redemption/" target="_blank">demands of careers and personal lives</a>. This is particularly important to Generation X and millennials, many of whom prefer greater control over their personal time. As an alternative to the Monday-to-Friday 9-to-5 schedule, these “work/life programs” have become increasingly popular. Examples of work/life program components include:</p>
<ul>
<li>Flexible work arrangements such as flex-time (e.g., flexible hours, compressed work week)</li>
<li>Part-time schedules</li>
<li>Telecommuting</li>
<li>Discretionary or floating leave (e.g., paternity leave, educational leave, community-service leave)</li>
<li>Job-sharing</li>
<li>Shift-swapping</li>
</ul>
<p>For more on work/life benefits and diversity management, watch our <a href="http://diversityincbestpractices.com/retention-worklife/worklife-diversity-web-seminar/" target="_blank">diversity web seminar on work/life</a>.</p>
<p>Although the program is usually created at the headquarters level, programs must also be implemented locally, at field facilities or offices. The typical process requires an employee to approach her/his manager with a specific request for flexible or alternative work arrangements. The manager then must decide whether the request is consistent with the parameters of the company’s program and the needs of the business unit, since approval is not guaranteed. Often, <a href="http://diversityincbestpractices.com/ceo-commitment/what-background-is-best-for-chief-diversity-officers/" target="_blank">human resources </a>is involved in the decision-making, or review, process.</p>
<p>There are many positive reasons why employers initiate work/life programs. These include:</p>
<ul>
<li>Increasing productivity</li>
<li><a href="http://diversityincbestpractices.com/topic/retention-worklife/" target="_blank">Retaining staff </a>and decreasing turnover</li>
<li>Expanding the talent pool, attracting and <a href="http://diversityincbestpractices.com/topic/recruitment/" target="_blank">recruiting new employees</a></li>
<li>Enhancing diverse recruitment and retention</li>
</ul>
<p>See “<a href="http://www.whitehouse.gov/files/documents/100331-cea-economics-workplace-flexibility.pdf" target="_blank">Work-Life Balance and the Economics of Workplace Flexibility</a>,” Executive Office of the President, Council of Economic Advisors Report, March 2010.</p>
<p>For more on diversity management and recruitment, watch <a href="http://diversityincbestpractices.com/recruitment/diversity-web-seminar-recruitmenthiring-gaps/" target="_blank">Diversity Web Seminar on Recruitment: 5 Workforce-Diversity Strategies to Find, Engage &amp; Retain Talent</a>.</p>
<p>Properly designed and consistently implemented work/life programs can provide employers a competitive edge in attracting and retaining a diverse, highly productive workforce. (Here&#8217;s a comprehensive listing of <a href="http://diversityincbestpractices.com/topic/retention-worklife/work-life-best-practices/" target="_blank">diversity-management articles </a>demonstrating the effectiveness of these programs.) Unfortunately, if improperly designed and inartfully or inconsistently implemented, these programs can backfire. They then may be an unintended source of depressed morale and possible legal exposure for the employer.</p>
<p>To begin, there is nothing per se unlawful or illegal about a work/life program. Indeed, the<a href="http://www.eeoc.gov/" target="_blank"> U.S. Equal Employment Opportunity Commission</a> (EEOC) encourages employers to <a href="http://www.eeoc.gov/eeoc/newsroom/release/4-17-07.cfm" target="_blank">offer such benefits</a> to their employees. Potential legal problems arise in the implementation of these programs. Similar to many other new workplace initiatives, these programs:</p>
<ul>
<li>Depend on local and individualized processing, deliberation and management</li>
<li>Grant substantial discretion to field managers and human-resources representatives</li>
<li>May implicate federal employment laws (e.g., <a href="http://www.ada.gov/" target="_blank">Americans with Disabilities Act</a>, as amended; <a href="http://www.dol.gov/whd/fmla/" target="_blank">Family and Medical Leave Act</a>; and <a href="http://www.dol.gov/whd/flsa/" target="_blank">Fair Labor Standards Act</a>) and state law.</li>
</ul>
<p>Employers should identify potential problems in the design and implementation of work/life programs and take steps to minimize risks from the beginning. Some companies experiment with a pilot program. This allows them to further study program implementation before deciding whether to continue with it or make it available company-wide.<br />
We describe below several instances where work/life programs may implicate certain federal (and state) employment laws, and we offer suggestions for minimizing potential legal complications and maximizing the benefits to the employer’s business and workplace.</p>
<p><strong>Title VII of the Civil Rights Act of 1964: Preventing Discrimination</strong></p>
<p>While the EEOC has strongly encouraged work/life programs, particularly in the <a href="http://www.eeoc.gov/policy/docs/caregiver-best-practices.html" target="_blank">caregiving context</a> (e.g., for children, elderly parents, etc.), such programs present another potential source of discrimination allegations. <a href="http://www.eeoc.gov/laws/statutes/titlevii.cfm" target="_blank">Title VII of the Civil Rights Act of 1964</a> requires equal treatment and nondiscrimination with respect to the terms and conditions of employment—such as compensation, benefits and application of company policies—for covered employers regardless of race, color, religion, sex or national origin (“protected classes”).Most work/life programs empower local managers and/or human-resources representatives to determine whether employee requests for flexible schedules, for example, are consistent with the needs of the business and should be granted. Local discretion creates an opportunity for aggrieved employees to claim unlawful discrimination.</p>
<p>There is always a risk that such programs may be implemented in a manner that results in perceived—or actual—disparate treatment or disparate impact against one or more protected individuals. For example, if it appears that most flexible work arrangements have been granted to younger, or white, employees, the employer may be exposed to a <a href="http://www.eeoc.gov/employees/charge.cfm" target="_blank">discrimination claim</a>.</p>
<p><strong>Recommendations for Diminishing Discrimination Risks</strong></p>
<p>Ensure that senior management exercises the same diligence, caution and oversight over the creation and implementation of work/life programs as it would with planning and launch of any other grant of managerial discretion over employment matters.</p>
<ul>
<li>Establish and disseminate clear policies and procedures to assure that supervisors make nondiscriminatory decisions based on sound and demonstrable business reasons.</li>
<li>Document each decision with clearly articulated reasons. Decision making should be consistent and capable of serving as a potential precedent for future requests and decisions.</li>
<li>Rigorously and regularly <a href="http://diversityincbestpractices.com/topic/diversityinc-training-courses/" target="_blank">train all managers/supervisors</a> and related human-resources personnel on the EEO/nondiscrimination/non-retaliation requirements of implementing work/life programs, making sure they understand that the programs are a central part of company policy.</li>
<li>Ensure fairness in application of the rules by periodically reviewing the grants and denials for disparate treatment or adverse impact. Take appropriate remedial action based on the results of the analyses.</li>
</ul>
<p><strong>Family and Medical Leave Act</strong></p>
<p><strong></strong>The federal Family and Medical Leave Act (FMLA) (and many state counterparts) requires covered employers to provide<a href="http://diversityinc.com/legal-issues/you-can-get-fired-during-fmla-leave/"> unpaid, job-protected leave </a>to eligible employees for <a href="http://www.huffingtonpost.com/2012/04/24/rise-in-pregnancy-discrimination-eeoc_n_1449825.html" target="_blank">specified family</a> or medical reasons. Since some employee requests for work/life flexibility, such as modified hours or compressed work week, might be prompted by medical or family concerns, employers should anticipate some overlap between flexible work arrangements and the FMLA.</p>
<p>Where an employee asks for a work/life arrangement because of caregiver issues and the manager does not know, or recognize, the implications of the FMLA, a<a href="http://diversityinc.com/legal-issues/bullies/"> legal issue</a> could arise. Denial of such a request could inadvertently violate the act. Employers should incorporate safeguards to allow consideration of arrangements protected by the FMLA, where they are requested under the auspices of work/life programs. Read <a href="http://diversityinc.com/legal-issues/fmla-what-employers-need-to-know/">FMLA: What Employers Need to Know</a>.</p>
<p><em>Recommendations</em></p>
<p><strong></strong>Requests for work/life flexibility based clearly on FMLA causes, such as where the employee expressly says she needs mornings off to care for an elderly parent, should be processed as <a href="http://www.dol.gov/whd/fmla/finalrule/NonMilitaryFAQs.pdf" target="_blank">FMLA requests</a>. In addition, whenever a flexible work arrangement is denied under the work/life program in circumstances where the manager is unaware of the basis, employers should invite employees to request the same or similar arrangements under FMLA. These issues can be both technical and problematic. Managers should recognize and utilize expert advice whenever appropriate to avoid confusion by employees and missteps by management.</p>
<p><strong>Americans with Disabilities Act Concerns</strong></p>
<p>The Americans with Disabilities Act (ADA, recently amended by the Americans with Disabilities Amendments Act) generally prohibits discrimination against applicants or employees with<a href="http://diversityinc.com/generaldiversityissues/disability-employment-awareness-month-facts-figures-2/"> defined disabilities</a> and requires employers to provide <a href="http://diversityinc.com/legal-issues/obesity-is-a-disability-says-eeoc/">reasonable accommodations</a> where requested, except where doing so would cause undue hardship to the employer. Some work/life requests may be prompted by an employee’s medical or other covered disability. As with Title VII, employers need to be cautious that their actions do not result in disparate treatment or cause disparate impact for employees with disabilities as defined in the statute and regulations. Here, too, expert advice should be sought for challenging or complex scenarios.</p>
<p>Read <a href="http://diversityinc.com/disability/embracing-disabilities-in-the-workplace/">Embracing Disabilities in the Workplace</a>  and <a href="http://diversityinc.com/generaldiversityissues/disability-employment-awareness-month-facts-figures-2/">Disability Employment Awareness Month Facts &amp; Figures</a> for more information.</p>
<p>A cautionary note: Regarding the ADA reasonable-accommodation requirement, employers should be aware that granting work/life requests will make it more difficult to argue in a separate but similar ADA situation that the requested accommodation under the ADA would cause an <a href="http://www.eeoc.gov/facts/fs-ada.html" target="_blank">undue hardship</a>; if management has already granted the same request to one employee, how could there be “undue hardship” to grant a similar ADA request to another?</p>
<p><em>Recommendations</em></p>
<ul>
<li>If there is any reason to suspect that an employee is requesting a flexible work arrangement because of a personal medical or other covered condition, the employer should analyze that request as one for a reasonable accommodation under the ADA.</li>
<li>Alternatively, the employer should provide employees who have been denied flexible work arrangements under the work/life policy an opportunity to renew the request as one for reasonable accommodation under the ADA if their need is prompted by a legitimate physical or medical condition that the business can appropriately consider granting without undue hardship to the business.</li>
</ul>
<p><strong>Fair Labor Standards Act</strong> <strong>Wage-Hour Concerns</strong></p>
<p><strong></strong>The federal Fair Labor Standards Act (FLSA), along with analogous state and local laws, generally governs the wages workers receive and the hours they work, including minimum wage, overtime pay and record-keeping requirements for covered employees and employers. <a href="http://flsa.blogspot.com/2011/08/its-five-oclock-somewhere-telecommuters.html" target="_blank">Telecommuting</a>, flex- and part-time schedules, shift-swapping and job-sharing can trigger FLSA concerns. This is especially true where tracking hours becomes challenging, for example, with telecommuting or flex-time. Read about American Express&#8217; virtual resource groups for telecommuting employees in <a href="http://diversityincbestpractices.com/employee-resource-groups/why-employee-resource-groups-are-business-resource-groups/" target="_blank">Why Resource Groups Are Business-Resource Groups</a>.</p>
<p>Compressed work weeks (e.g., four 10-hour days) may present overtime issues under state (but not federal) law, where working more than eight hours in a day (rather than 40 in a week) requires premium overtime compensation. While the full range of FLSA and state-law issues implicated by work/life–balance programs are complex and must be considered by legal counsel, the following recommendations address a few of these concerns. Read <a href="http://diversityincbestpractices.com/mentoring/successful-career-paths-for-women-in-corporate-sales/" target="_blank">Successful Career Paths for Women in Corporate Sales</a> for more on work/life benefits and women.</p>
<p><em>Recommendations</em></p>
<ul>
<li>Establish a process to maintain accurate time records for telecommuters, including strong policies requiring: employees to report all time spent on work-related duties and prohibiting “off-the-clock” work; daily reporting of hours worked; and supervisors to review time records frequently.</li>
<li>Establish a process for maintaining accurate time records for flex-time employees, such as: requiring “badging” (secure electronic entry/exit) at the start and end of shifts; maintaining badge-swipe data; and periodically comparing badge data to employee time records, among other measures.</li>
</ul>
<p><strong>Cultural/Managerial Resistance<br />
</strong><br />
Although not strictly a legal issue, employers implementing work/life–balance programs often encounter resistance by managers accustomed to a 9-to-5 regimen. These managers may improperly deny meritorious requests for flexibility or evaluate an employee who has taken advantage of a work/life–balance initiative more harshly than one who has not. In most companies, managers hold the keys to the program’s ultimate success—or its failure. Their “buy-in” is critical if the benefits are to be achieved.</p>
<p><em>Recommendations</em></p>
<ul>
<li>Initial training of managers should communicate the importance of this program to the ultimate success of the company. Effective administration of the program should be an element of supervisors’ performance evaluations.</li>
<li>Train managers to understand that employees should not be disadvantaged in <a href="http://diversityincbestpractices.com/topic/ceo-commitment/accountability/" target="_blank">performance reviews</a> or career advancement because of participation in work/life programs.</li>
<li>Conduct routine “audits” of employee-performance reviews, <a href="http://diversityincbestpractices.com/ceo-commitment/linking-executive-compensation-to-diversity-goals/" target="_blank">compensation</a> and other personnel actions to discern any negative treatment or trends, and institute remedial measures, if necessary.</li>
<li>Acknowledge and reward managers who demonstrate effective implementation and achievement of anticipated benefits of work/life balance in their business units, and share evolving “best practices” with other business units. Publicize such achievements.</li>
<li>Encourage employee involvement through satisfaction surveys, group meetings and exit interviews to gain important workforce input on work/life initiatives. Read <a href="http://diversityinc.com/diversity-management/ask-diversityinc-what-diversity-questions-should-be-on-employee-surveys/">What Diversity Questions Should Be on Employee Surveys?</a></li>
</ul>
<p><strong>Conclusion</strong></p>
<p>This article necessarily addresses only a few of the legal and practical considerations of work/life programs and provides recommendations to avoid legal claims and achieve the anticipated benefits. While work/life programs offer many advantages to employers and their employees, they also can raise thorny legal issues in areas where the law is constantly changing. Employers should work closely with their employment-law counsel to address and eliminate or reduce these concerns. This should take place prior to the introduction of the program and throughout its implementation. Employers may then proceed more confidently in winning their “war for talent.”</p>
<p><em>&#8211; <a href="http://www.jacksonlewis.com/people.php?PeopleID=1422" target="_blank">Weldon Latham</a>; <a href="http://www.jacksonlewis.com/people.php?PeopleID=1420" target="_blank">John M. Bryson II</a>, a Jackson Lewis partner, contributed to this article.  </em></p>
<p><iframe src="http://www.youtube.com/embed/7XarosemzvQ" frameborder="0" width="510" height="289"></iframe></p>
<p><em></em><br />
<em>Weldon Latham is a senior partner in the Washington, D.C., regional office of <a href="http://www.jacksonlewis.com/home.php" target="_blank">Jackson Lewis LLP</a>, chair of the firm’s corporate diversity counseling group, chair of Jackson Lewis Diversity Committee, and counsel to the PepsiCo Global Diversity and Inclusion Governance Council and the Omnicom Group Diversity Development Advisory Committee. He is also a professor teaching corporate diversity at the <a href="http://www.law.georgetown.edu/" target="_blank">Georgetown University Law Center</a>.</em></p>
<span id="pty_trigger"></span><p>The post <a href="http://www.diversityinc.com/diversity-management/workplace-diversity-5-legal-challenges-worklife-programs/">Workplace Diversity: 5 Legal Challenges of Work/Life Programs</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></content:encoded>
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		<title>Is Professor’s ‘Hi, Sweetie’ Comment Sexual Harassment?</title>
		<link>http://www.diversityinc.com/diversity-and-inclusion/is-professors-hi-sweetie-comment-sexual-harassment/</link>
		<comments>http://www.diversityinc.com/diversity-and-inclusion/is-professors-hi-sweetie-comment-sexual-harassment/#comments</comments>
		<pubDate>Fri, 20 Jan 2012 17:59:50 +0000</pubDate>
		<dc:creator>Bob Gregg</dc:creator>
				<category><![CDATA[Diversity & Inclusion]]></category>
		<category><![CDATA[Legal Issues]]></category>
		<category><![CDATA[ADA]]></category>
		<category><![CDATA[discrimination]]></category>
		<category><![CDATA[dwarfism]]></category>
		<category><![CDATA[EEOC]]></category>
		<category><![CDATA[FMLA]]></category>
		<category><![CDATA[legal]]></category>
		<category><![CDATA[religion]]></category>
		<category><![CDATA[sexual harassment]]></category>

		<guid isPermaLink="false">http://diversityinc.com/?p=13420</guid>
		<description><![CDATA[<p>Did diversity and inclusion in a corporate culture cause a reaction to this chin-chucking incident? Read this case and more in our legal update.</p><p>The post <a href="http://www.diversityinc.com/diversity-and-inclusion/is-professors-hi-sweetie-comment-sexual-harassment/">Is Professor’s ‘Hi, Sweetie’ Comment Sexual Harassment?</a> appeared first on <a href="http://www.diversityinc.com">DiversityInc</a>.</p>]]></description>
				<content:encoded><![CDATA[<p align="left"><strong><img class="alignleft" src="http://www.diversityinc.com/wp-content/uploads/2012/11/HeySweetie310x194.jpg" alt="" width="310" height="194" /></strong><strong>Diversity and inclusion sensitivity caused a university to overreact by firing chin-chucking professor for harassment. </strong>A state appeals court ruled that a university did not have the foundation to fire a tenured male professor for <a href="http://diversityinc.com/legal-issues/lying-about-disability-covering-up-sexual-harassment-other-legal-issues/">sexual harassment</a>. He had approached his department chair in the lounge area, said “Hi, sweetie,” and “chucked” her chin. The department chair filed a sexual-harassment complaint. The professor was fired under the university’s zero-tolerance policy for harassment. He filed state and federal due-process and contract claims. The court found that there appeared to be a rush to judgment and overreaction. There was no prior warning to the professor regarding his behavior being unwelcome or violating the sexual-harassment rules. The department chair claimed that the professor should have known his behavior was unwelcome because of her “stony silence” reaction on a prior chin-chuck incident. The court found this insufficient to give fair warning. The incident itself could hardly be characterized as sexual harassment under any legal definition of that term. <em><a href="http://www.ai.org/judiciary/opinions/pdf/09191109jsk.pdf" target="_blank">Haegert v. U. of Evansville</a></em> (Ind. Ct. App., 2011). For more on sexual harassment, read <a href="http://diversityinc.com/things-not-to-say/things-never-to-say-to-women-executives/">Things NEVER to Say to Women Executives</a>.</p>
<p align="left"><strong>Starbucks failed to accommodate server with dwarfism.</strong> A job applicant had short height because of the condition of dwarfism. A Starbucks store refused to place her in a barista job. She claimed she could do the job using a stool. However, the management did not even try this accommodation. It concluded, without facts, that she would “pose a danger to customers and employees.” When the ADA case was filed, Starbucks quickly settled for $75,000 and agreed to provide training on <a href="http://diversityinc.com/disability/ada-20th-anniversary-how-the-disability-rights-law-impacts-lives/">proper ADA procedures</a> to managers. The <a href="http://diversityinc.com/legal-issues/bullies/">EEOC</a> praised Starbucks for its prompt resolution of the issue. <em><a href="http://newsandinsight.thomsonreuters.com/Legal/News/2011/08_-_August/Starbucks_settles_with_dwarf_fired_from_barista_job/" target="_blank">EEOC v. Starbucks Coffee Co.</a></em> (W.D. Tex., 2011).<strong> </strong></p>
<p align="left"><strong>Employee’s clothing too modest for Catholic facility.</strong> A non-Catholic was hired to work in a nursing home operated by the Catholic Church. Because of her own <a href="http://www.brethren.org/" target="_blank">Church of the Brethren</a> beliefs, the employee wore very modest clothing, including long dresses, long sleeves and a hair cover. The nursing director informed the employee that her garb made her stand out in a way that bothered some residents and did not fit into the operation or its mission. When the employee insisted her attire was a function of her faith and that she would not modify the clothing, she was fired. She sued for religious discrimination. The court granted judgment to the nursing home based upon the First Amendment and the Title VII deference to religious organizations. The decision was based on what was appropriate for a Catholic service environment. A religious-based employer is not required to accommodate the religious practices of other faith employees when they even minimally conflict with the organization’s views of what is or is not a proper environment for its own faith. <a href="http://pacer.ca4.uscourts.gov/opinion.pdf/101792.P.pdf" target="_blank"><em>Kennedy v. St. Joseph Ministries, Inc.</em> </a>(4th Cir., 2011).  For best practices on religious inclusion, read <a href="http://diversityinc.com/employee-resource-groups/starting-religious-employee-resource-groups/">Starting Religious Resource Groups</a>.</p>
<p align="left"><strong>Be sure you really hang up before you say what you really think―race and sex comments warrant discharge and union’s refusal to pursue grievance.</strong> A company manager gave training on its anti-harassment policy and zero-tolerance requirements. The next day, an employee present at the training left a voicemail for that trainer to complain about his supervisor. (So far, a protected act.) Then, failing to realize he had not actually hung up, he decided to “entertain” his coworkers by launching into a profane derogatory tirade of the manager and the anti-harassment training she had given. He used the N-word and made gross comments about her breasts. All was clearly recorded on the voicemail. He was fired, despite his 29-year tenure with the company. The union then refused to pursue his grievance process to the arbitration level and withdrew. The employee sued the company for unfair discharge, as well as the union for breach of its duty of fair representation. The court found against him on both grounds. He had clearly and intentionally violated the anti-harassment policy’s prohibitions on use of derogatory racial and sexual epithets and slurs. The union could validly consider this in its decision on which cases it should take to arbitration and was neither arbitrary nor unfair in its decision of non-representation. <a href="http://law.justia.com/cases/federal/district-courts/michigan/miedce/2:2009cv11231/238262/27" target="_blank"><em>Robeson v. U.S. Steel Corp</em>. </a>(E.D., Mich., 2011). Read <a href="http://diversityinc.com/lgbt/john-amaechi-hate-speech-goes-beyond-the-n-and-f-words/">NBA Star John Amaechi: Hate Speech Goes Beyond N- and F-Words</a> for more on stereotypes and racism.</p>
<p align="left"><strong>Excess skin was a serious medical condition.</strong> A city employee took <a href="http://www.eeoc.gov/policy/docs/fmlaada.html" target="_blank">FMLA</a> for a gastric-bypass surgery. She then lost more than 150 pounds. This left large areas of excess skin that hung from her arms and abdomen. She requested FMLA to have surgery for this and was denied. The employer considered it only cosmetic. She was fired when she took time off for the surgery. A jury ruled for the employee. The medical testimony was clear that the excess skin was itself a serious condition which, if uncorrected, could cause serious infections. The employer should have considered the medical verification before denying the leave. <em><a href="http://law.justia.com/cases/federal/district-courts/illinois/ilndce/1:2007cv05246/212877/282" target="_blank">Alcazar-Anseimo v. Chicago</a></em> (N.D. Ill., 2011). For more on FMLA, read <a href="http://diversityinc.com/legal-issues/fmla-what-employers-need-to-know/" target="_blank">FMLA: What Employers Need to Know</a>.</p>
<p align="left"><strong>Car salesman has valid constructive-discharge claim for age harassment.</strong> In <a href="http://www.ca5.uscourts.gov/opinions/pub/10/10-30767-cv0.wpd.pdf" target="_blank"><em>Dediol v. Best Chevrolet, Inc.</em> </a>(5th Cir., 2011), the court found a valid claim of <a href="http://diversityinc.com/legal-issues/success-failure-in-two-age-discrimination-suits/" target="_blank">age harassment</a> and constructive discharge. A 65-year-old was hired as a car salesman. His manager allegedly began daily comments about age, never calling him by his name but always “old man,” “pop” and “you old motherf***er.” The manager steered customers away from him and then escalated to more profane statements and physical threats. The salesman complained to higher management, but nothing was done. The manager reacted to the complaint by threatening to beat up the salesman and “charged” at him. The salesman left and did not return to work. The court found ample evidence to support a harassment and constructive-discharge case. For ways to avoid age discrimination complaints, read <a href="http://diversityinc.com/things-not-to-say/things-never-to-say-to-older-coworkers/">Things NEVER to Say to Older Coworkers</a>.</p>
<p align="left"><strong>Company overreacts to workers-compensation disability determination.</strong> An employee with a work-related elbow injury received a permanent partial (30 percent) disability determination. There were partial restrictions on mobility and an evaluation for not doing “a lot of heavy lifting.” However, the company interpreted this disability determination as meaning the employee could do no lifting whatsoever and could not use hand tools, and it banned him from returning to his job. The company seemed to jump to unfounded conclusions with no assessment and no interactive process with the employee. In the <a href="http://www.ada.gov/" target="_blank">ADA</a> suit, the court found discrimination for “regarding” the employee as having a disability. <a href="http://law.justia.com/cases/federal/district-courts/tennessee/tnmdce/3:2007cv00645/39358/74" target="_blank"><em>Jones v. Nissan North America</em> </a>(6th Cir., 2011).</p>
<p align="left"><strong>Wisconsin legislature proposes eliminating conviction-record discrimination protection.</strong> The <a href="http://dwd.wisconsin.gov/er/discrimination_civil_rights/fair_employment_law.htm" target="_blank">Wisconsin Fair Employment Act </a>currently prohibits job discrimination against those with <a href="http://diversityinc.com/legal-issues/are-criminal-background-checks-discriminatory/">conviction records</a> unless the crime was “substantially related” to the job or the work environment. Assembly Bill 286 would remove that protection and allow employers to fire or not hire anyone convicted of a felony, without any assessment of relatedness to the work. Further, AB 286 would prohibit local governments from enacting their own antidiscrimination rules on conviction status and would void those that currently exist. The legislature believes that the state should set uniform standards, rather than allow local governments to exercise discretion or consider local needs. For more on fairly hiring applicants with criminal records, <a href="http://diversityinc.com/legal-issues/how-to-fairly-hire-applicants-with-criminal-records/">How to Fairly Hire Applicants With Criminal Records</a>.</p>
<p><a href="http://diversityinc.com/topic/legal-issues/">Read more legal articles here.</a><em> </em></p>
<p><em>Bob Gregg, a partner in Boardman Law Firm, shares his roundup of diversity-related legal issues. He can be reached at <a href="mailto:rgregg@boardmanlawfirm.com" target="_blank">rgregg@boardmanlawfirm.com</a>.</em></p>
<p>&nbsp;</p>
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